Physical Document Records Management or Physical Records Management

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Physical Records Management Solutions in the Middle East and Africa

Any active or inactive records or files in the company need attention and to keep safely in a particular storage space or warehouse or file room to avoid the space consumption in all the employees or departmental desk or document racks. Lot of security concerns to be required of any confidential or legal documents in the company and also long term prevention of document access problems.

The Challenges of Physical Records Management

Physical records management to be more concerned, especially when dealing with increasing volumes of records and complex management policies, companies face a major challenge: they must anticipate the risks related to legal document losses or damages. 

How it works:

Organize and Packing: Collection of document grouped together.

Leto Document Tracking software creates a unique File ID for each file and box as per categorized.

Every document Master consists of the files available in each box.

When a physical document reaches the end of its life-cycle, LETO PRM alerts you and assists you in securely destroying it.  User can keep maximum document life and expiry in the system itself.

Standard Tool provides the facility to scan the barcode for document retrieval or storage or transfer.

Document In/Out Tracking

Document Transfer with help of scanning barcode with standard device (Barcode Scanner or PDA Barcode Designer)

Integrated application with Leto DMS (Electronic Document Management Software) for electronic records.

Streamline the record retrieval and Storage process.

Customized reports with help of Report writer tool.

What can Leto PRM help you with?

Leto PRM has a range of specialized solutions for archiving and managing various types of physical documents. Some of them are:

  • Banking archives

  • Accounting data

  • Insurance & claims information

  • Corporate agreements

  • Human resource documents

  • Medical records

  • Any type of Archival/Physical documents

Key Functionality

  • Document Repository/Storage

  • Document File Indexing

  • Document Color Coding

  • Barcode Generation

  • Document Request

  • Request Approval

  • Document In/Out

  • Document Tracking

  • Consolidation and Reconciliation

  • Document Status

  • Deficiency Tracking

 Leto PRM  800 Software  is the web based document Tracking or Physical Records Tracking software. It can be integrated with Warehouse and LetoDMS (Document Management Software).

Leto PRM 800 Software has been categorized as Document Tracking Software, Physical Record Management Software, Physical Files Management Software, Document Barcoding Software,  Physical Files Management Software, Physical files Tracking Software, Electronic Document control Software, Document Life cycle Management and Document Tracking Software.

 

 

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